The Law on NGOs stipulates that the intended use of the funds allocated to non-governmental organizations is controlled by external auditors, who are hired by the advisory body, i.e. the Council for Cooperation Between the Government and Non-Governmental Organizations. In addition, there are templates for conducting monitoring visits and evaluation of implemented projects. Every organization must submit reports during the implementation of the project as well as final report after the project is finalized. Moreover, financial report is submitted along with the narrative report. On occasion, on field monitoring visits are conducted by representatives of the Ministry.
Contracts that organizations sign with Ministries, state that the Commission appointed by the Ministry can analyze finances and expenses at any time during the implementation of the project and two years after the project is completed. In addition, the Commission has the right to contact every physical or legal entity in order to check the credibility of all documentation. If the Commission determines that the funds are used non-purposefully, or that the project was not implemented on time, the beneficiary is obliged to repay all funds with interest calculation within 30 days after the Announcement on the Obligation of Returning Funds is received by the organization. If the commission determines that the beneficiary has not fulfilled his contractual obligations, it will be denied the right to apply for the project funding in the next two years. In the event of a dispute, the problem can be resolved through mediation, and all other disputes can be resolved before the Basic court.
When it comes to monitoring of the implementation of state funded projects, Ministry of Culture created Plan for Monitoring Visits whereas monitoring was implemented in nine CSOs, as well as template for the Report of On-Field Monitoring. Ministry for Human and Minority Rights implemented 10 monitoring visits through attendance of public events as well as though control of interim reports and monitoring of visibility. The Ministry of Labor and Social Welfare conducted 24 monitoring visits for projects in four fields and CRNVO received copies of templates for monitoring visit, interim report, financial report and final report.
0 – 20 Fully disabling environment20 – 40 Disabling environment
40 – 60 Partially enabling environment60 – 80 Enabling environment
80 – 100 Fully enabling environment
The Ministry of Transport and Maritime Affairs conducted 12 monitoring visits in 2019, while the rest (13 visits) were conducted in the beginning of 2020. The Ministry of Science didn’t conduct monitoring in 2019, since funds were allocated in November 2019, therefore monitoring will be implemented in April 2020. In addition, this ministry does not have a monitoring plan, but instead uses Rulebook On the Criteria for the Appointment of Experts and the Procedure for Evaluation of Research Programs and Projects of Public Interest. Other ministries did not carry out monitoring of supported projects or they denied access to the information.
14.6% of organizations that participated in online questionnaires reported they had experience with control of projects funded by the state. Out of these organizations, 71.4% responded that control was based on monitoring of the implementation of project activities, while 28.6% reported the control was done by undertaking on filed visits.
Bearing in mind the fact that the new Law on NGOs was adopted at the end of 2017, only two years of call publishing have passed, therefore periodic evaluation (conducted every 3-5 years) of the effects of state funding have not been implemented yet.